We are seeking a reliable and professional Office Administrator / Receptionist to support daily administrative operations at our facility in Green Cove Springs. This role is the first point of contact for visitors and callers and plays a key role in keeping the office organized, efficient, and compliant with company procedures. The ideal candidate is detail-oriented, organized, and comfortable working in a fast-paced industrial environment.

Key Responsibilities

Reception & Front Office

• Greet and direct visitors, vendors, and contractors in a professional manner

• Answer and route incoming phone calls and emails

• Maintain visitor logs and ensure compliance with facility safety policies

Administrative Support

• Perform general office duties including filing, data entry, scanning, and document management

• Assist with scheduling meetings, interviews, and plant visits

• Prepare correspondence, reports, and internal documents as needed

Manufacturing Office Support

• Support production, maintenance, HR, and management teams with administrative tasks

• Maintain office and breakroom supplies; place orders as needed

• Assist with basic purchasing, invoicing, and tracking paperwork

• Help coordinate shipments, deliveries, and vendor communications when required

Compliance & Organization

• Maintain organized records for safety, HR, and operational documentation

• Ensure confidentiality of sensitive employee and company information

• Follow company policies and safety procedures at all times

Qualifications

• High school diploma or equivalent required; additional education a plus

• 3+ years of experience in an administrative or receptionist role preferred

• Experience in a manufacturing or industrial environment is a plus

• Strong communication and customer service skills

• Proficient in Microsoft Office (Word, Excel, Outlook) or similar systems

• Excellent organizational and time-management skills

• Ability to multitask and work independently

This is a drug-free workplace. All applicants must be willing to submit to a drug test and background check.