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Receptionist
Gainesville, FL 32608 US
Job Description
We are seeking a Receptionist for an established company in the Gainesville, FL area.
Job Duties of the Receptionist:
- Attend to multi-line by answering, forwarding, and taking messages.
- Answers questions and provides callers with directions and other information.
- Greeting, welcoming, and directing all visitors appropriately.
- Assisting President/Executives in clerical duties as requested.
- Performs administrative work, organizing and coordinating with other administrative personnel.
- Keeps the office organized and orderly.
- Monitoring, replenishing, and restocking all office, bathroom, and kitchen supplies daily.
- Receive, sort, and route all mail, packages, and publications.
- Maintain Mail Log.
- Reply to emails within an acceptable time frame as appropriate.
- Maintains a clean and orderly work area.
- Use and stock all copiers and assist users as needed.
- Maintain office files and documents.
- Supply coffee, refreshments, catering for meetings, and clean-up, as needed.
- Comply with all company policies and procedures.
- Perform all other duties as assigned.
- Office Errands will be required - including trips to post office/staples - typically less than 6 miles per day. Must have dependable and reliable transportation with ability to lawfully operate motor vehicle.
Education, Competencies, and Experience of the Receptionist:
- High School Diploma required, Certificate from Technical School, or degree preferred.
- Minimum 3 years administrative experience.
- Ability to operate multi-line phone system.
- Strong organizational skills.
- Possess excellent clerical abilities.
- Outstanding written and communication skills.
- Working knowledge of Microsoft software applications (Word, Excel, and PowerPoint.)
Required Attributes of the Receptionist:
- Must make sound decisions and produce accurate and timely results.
- Proven administrative skills.
- Self-starter/self-motivated yet work effectively as part of a team.
- Must build positive working relationships with multiple levels of employees and management.
- Must demonstrate integrity, confidentiality, and professionalism.
- Valid Driver s License and transportation for all Office Errands.
- Physical ability to lift 25-50 pounds.
This is a Temp-to-Hire pos ition and the client offers benefits once Hired In.
This is a drug-free workplace. All candidates must be able to pass a pre-employment drug screen and be willing to submit to a national background check