The Inventory Control & Logistics Administrator will be responsible for supporting the logistical operations of the company by coordinating and overseeing various administrative tasks. The ideal candidate for the Inventory Control & Logistics Administrator will be proactive, strong organizational skills, attention to detail, and able to work locally and regionally at a fast pace. This position will functionally report to the Sr. Inventory Control and Logistics Supervisor.

Pay: $20-$25/hr depending on experience

ESSENTIAL DUTIES AND RESPONSIBILITIES:

• Engage in direct communications with 3PL providers, warehouses, and global logistics team regarding day-to-day logistics and inventory activities.

• Manage, organize, and create standardized documentation for incoming shipments.

• Collect, and archive Commercial shipping documents from vendors.

• Accurately maintain daily shipment status and tracking report for incoming materials.

• Prepare and send broker instructions (including ISF, entry instructions, and post-entry updates) in a timely and accurate manner.

• Conduct daily CF7501 entry reviews to ensure accuracy, completeness, and compliance with U.S. Customs regulations.

• Maintain organized records and logs of all reviewed entries and correspondence.

• Support the Trade Compliance team with additional tasks such as data entry, reporting, and document management.

• Escalate any compliance risks or irregularities to the supervisor promptly.

• Promptly provide requested shipping documents to 3PL providers, warehouses, and cross-functional teams.

• Receive and review vendor invoices for accuracy, completeness, and adherence to contractual agreements.

• Maintain accurate and up-to-date records of vendor payments, including invoices, payment dates, amounts, and payment methods used.

• Reconcile payment records with financial statements to ensure accuracy and completeness.

• Ensure compliance with company policies, accounting standards, and regulatory requirements in all vendor payment processes.

• Prepare periodic reports on vendor payments, outstanding invoices, and financial metrics for internal review and audit purposes.

• Respond promptly to vendor inquiries regarding payment status, discrepancies, or payment-related issues.

• Cultivate positive relationships with vendors by ensuring timely and accurate payments and addressing concerns professionally.

• Perform quarterly or as required cyclic inventory inspection at 3PL warehouse

• Collaborate with cross-functional teams to integrate logistics with business systems or processes, sales, operations/order management, finance and logistics partners.

• Contribute to the continuous improvement of logistics processes and procedures.

• Perform all other duties as required.

QUALIFICATIONS:

• Bachelor’s Degree in relevant field or a minimum of 4 years of experience in logistics, purchasing, customer service, warehouse management and/or inventory control in lieu of Bachelor’s Degree

• Prior experience in logistics, customs brokerage, or trade compliance is a plus.

• Understanding of Incoterms and Harmonized Tariff Schedule.

• Excellent organizational skills and ability to multi-task in a fast-paced, dynamic environment

• Excellent communication and interpersonal skills

• High degree of reliability and integrity; detail oriented

• Skilled in MS Office applications (Advanced Excel, Word and PowerPoint)

• Experienced in ERP Systems, preferably SAP but not required

• Ability and willingness to travel domestically, up to 20%

This is a drug free workplace. All applicants must be willing to submit to a drug test and background check.