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Administrative Assistant
Location: Ocala, FL
Employment Type: Full-Time
Schedule: Monday–Friday, 8:00 AM – 5:00 PM (must be at your desk and ready to begin promptly at 8:00 AM)

Position Overview

We are seeking a reliable, professional, and highly organized Administrative Assistant to serve as the first point of contact for a local manufacturing office. This role is ideal for someone who thrives in a fast-paced environment and can manage multiple priorities while maintaining a welcoming and efficient front office presence.

Key Responsibilities

• Maintain punctuality and readiness to begin work promptly each day

• Answer and direct incoming phone calls in a professional and courteous manner

• Manage incoming and outgoing mail, packages, and deliveries

• Perform general administrative tasks including filing, data entry, and document preparation

• Greet vendors and visitors, ensuring a positive and professional experience

• Maintain office organization and monitor supply inventory

• Provide administrative support to internal departments as needed

Qualifications

• High school diploma or equivalent required

• Previous receptionist or administrative experience preferred

• Strong verbal and written communication skills

• Proficiency in Microsoft Office (Outlook, Word, Excel)

• Excellent organizational, multitasking, and time-management abilities

• Positive attitude with a strong commitment to punctuality and reliability

This is a drug-free workplace. All candidates must be able to pass a pre-employment drug screen and be willing to submit to a national background check.