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Job Summary

Responsible for supporting the organization’s financial operations by managing accounts receivable functions, including billing, collections, and payment processing, while also providing general administrative support. This role requires strong personal and organizational skills, attention to detail, and the ability to communicate professionally.

Essential Duties

Customer Relations

• On-boarding new customers

• Maintain accurate customer files

• Field customer inquiries

• Maintain accurate customer tracking system

Accounts Receivable

• Prepare and distribute customer invoices accurately and in a timely manner

• Post payments (checks, ACH, wire, credit cards) to the appropriate accounts

• Monitor accounts for past-due balances and assist with collection efforts as needed

• Reconcile customer accounts and research payment discrepancies

• Maintain accurate records of accounts receivable transactions

• Assist with month-end close related to accounts receivable

• Respond to customer inquiries regarding invoices, statements, and account balances • Coordinate with internal departments to resolve billing issues

Administrative Support

• Provide general administrative support to management and/or multiple departments

• Maintain organized electronic and physical filing systems

• Assist with data entry, reporting, and document preparation

• Coordinate correspondence, emails, and internal communications as needed

• Support special projects and perform other duties as assigned

Required Qualifications

• High school diploma or equivalent required

• Associate’s degree in accounting, Business Administration, or related field preferred

• Minimum of 1–3 years of accounts receivable or administrative experience

• Strong attention to detail and accuracy

• Proficiency in Microsoft Office (Excel, Word, Outlook)

• Strong personal, organizational and time-management skills

• Ability to prioritize tasks and meet deadlines

• Professional written and verbal communication skills

Preferred Qualifications

• Experience with accounting or ERP systems (e.g., Jonas, ADP, QuickBooks, or similar)

• Experience handling collections or customer billing

• Experience in property management, hospitality, or multi-entity environments

• Basic understanding of accounting principles

Pay:

$20-$24 DOE

EQUIPMENT OPERATED: Standard Office Equipment

WORKING CONDITIONS: Performs administrative duties in an office environment

SUPERVISORY CONTROL: Reports directly to Controller

NUMBER OF EMPLOYEES SUPERVISED (if any): None

FAIR LABOR STANDARDS ACT STATUS Non-Exempt