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Accounting Assistant

Ocala, FL 34470

Posted: 06/21/24 Employment Type: Temp To Full-Time Industry: Admin / Professional Job Number: 129362 Pay Rate: $18 / hour

Job Description

We are seeking an Accounting Assistant for an established company in the Ocala, FL area who will perform duties related to, but not limited to, financial and accounting functions. 


Primary Functions of the Accounting Assistant:

  • Manage Financial Statements:

    • Balance sheet.

    • Income statements.

    • Analysis of variances.

    • Presenting financial data to upper management and pertinent Plant personnel.

    • Verify accuracy of all figures.

  • Financial Reports

    • Expense analysis.

    • Various special financial analysis, as required.

  • Tax Reports

    • State of Florida sales and use tax.

  • Annual Budget

    • Analyze expenses.

    • Coordinate between the CEO and other management to develop budget figures.

    • Develop entire P & L and balance sheet for fiscal year.

    • Develop Business Plan and up-date annually with new budgets.

  • Annual Audit

    • Set-up work papers for annual audit.

    • Coordinate with audit staff all requirements to insure proper audit.

    • Take remedial action to strengthen accounting procedure as directed by auditors.

  • Banking Responsibilities

    • Directly cash transactions with bank.

    • Reconcilement (monthly) of operating accounts.

    • Handling of various bank obligations in a timely manner.

  • Collections

    • Weekly review of Accounts Receivable.

    • Telephone contact with delinquent accounts.

    • Follow-up to insure a timely payment schedule is followed by delinquent accounts.

  • Sales Reports

    • Daily monitoring of sales levels.

    • Daily review of cash position.

    • Daily tracking of actual sales of forecast sales.

  • Accounts Payable

    • Weekly review of open payables.

    • Cash disbursements.

  • Fixed Assets

    • Inputting fixed assets into fixed assets software.

    • Generating report to book depreciation.

  • Accounts Receivable

    • Invoicing customers.

    • Issuing customers credit.

    • Matching packing slip to invoice for mailing.

    • Cash receipts posting.

  • Sales

    • Coordinate mold invoicing and mold expenses monthly to insure proper recording of expense and revenue.

    • Keep CEO and Sales department informed of financial issues or questions, as they may arise.


Secondary Functions:

  • Participates in meetings as required by position, and attends training related to the job responsibilities.

  • Monitors unemployment compensation reports and responds to claims for funds.

  • Responsible for reporting all unsafe equipment, conditions and/or unsafe activities performed by other employees to the President/CEO


Skills and Qualifications of the Accounting Assistant:

  • Education: Bachelors Degree in Accounting, Business, or Finance, or equivalent

  • 10 years of Accounting support experience.

  • Proficiency in various computer programs, including Microsoft Office.

  • Must be able to work under pressure and meet deadlines, while maintaining a positive attitude.

  • Must be able to work independently and to carry out assignments to completion within parameters of instructions given, prescribed routines, and standard accepted practices.

  • Must be able to speak effectively with groups of employees (Artemis coworkers, vendors, or contractors).

  • Good oral and written communication skills.


This is a Temp-to-Hire position and the client offers benefits once Hired In. 


This is a drug-free workplace. All candidates must be able to pass a pre-employment drug screen and be willing to submit to a national background check. If you're interested in this position, please apply with a complete resume and work history.

Meet Your Recruiter

Dan Clark
District Manager

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About Ocala, FL

Explore exciting job opportunities in the vibrant area around Ocala, Florida! Known for its picturesque horse farms, charming downtown square, and proximity to the famous Silver Springs State Park, Ocala offers a unique blend of natural beauty and cultural experiences. With a growing economy and diverse industries, this region provides an ideal environment for career growth and success. Discover the rich history at the Appleton Museum of Art, catch a show at the Ocala Civic Theatre, or enjoy delicious farm-to-table cuisine at local restaurants. Embrace the charm and endless possibilities of Ocala - start your job search today!