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Job Responsibilities:

The Accounts Receivable Administrative Assistant supports daily accounting and office operations by managing invoices, customer accounts, bank reconciliations, month-end reporting, and customer communications

Job Duties:

• Process and manage customer invoices accurately and timely

• Assist with accounts receivable activities, including payment tracking and account maintenance

• Answer and direct incoming phone calls professionally

• Provide excellent customer service to customers and vendors

• Maintain accurate financial and customer records in QuickBooks

• Assist with month-end closing procedures

• Perform bank reconciliations

• Generate and print month-end financial reports

• Support general office and administrative functions as needed

• Ensure accuracy and confidentiality of financial information

Skills & Qualifications:

• Minimum of 2 years of experience using QuickBooks preferred

• Previous experience in accounts receivable, bookkeeping, or administrative support

• Strong customer service and communication skills

• Proficiency in Microsoft Office Suite, including Excel and Outlook

• Excellent attention to detail and organizational skills

• Ability to prioritize tasks and meet deadlines

• Strong problem-solving skills and professional demeanor

• Accounts Receivable

• Invoicing & Billing

• Bank Reconciliations

• QuickBooks

• Customer Service

• Data Entry

• Phone Etiquette

• Time Management

• Attention to Detail

• Recordkeeping & Documentation

Benefits Once Hired In:

• Health

• 401k w/ match

• Bonuses

*This is a drug-free workplace. All candidates must be able to pass a pre-employment drug screen and be willing to submit to a national background check. If you're interested in this position, please apply with a complete resume and work history. *